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TENDER FOR AUDIT SERVICES FOR CARITAS AUSTRALIA FOR ITS PROJECTS IN TANZANIA

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AUDIT SERVICES FOR CARITAS AUSTRALIA FOR ITS PROJECTS IN TANZANIA

TERMS OF REFERENCE

Caritas Australia (CA) is the Catholic agency for International Aid and Development Caritas Australia works with inter-National partners in addressing the causes of poverty in order to bring about long-term change. CA supports programs for human development and self-reliance. These include improving health. overcoming illiteracy, reducing environmental damage, conserving cultural identity and providing training for better agricultural practices. Cartas Australia belongs

to the international network Caritas Internationals which is one of the largest aids and development agencies in the world and comprises a network of 105 Catholic relief ad, development and social service organizations working to build a better world. especially for the poor and oppressed, in over 200 countries and teritories.CA supports Integrated Community Development prospects in Tanzania through the at integrated Community Development Program. A+ is being implemented in the Catholic Diocese of Mbulu by Diocese of Mbulu Development Department (D400) and will complete its Oath year of implementation on 30 June 2022 with a further one-year extension through 2022-23. This program is jointly funded by the Austrian Government’s Department of Foreign Affairs and Trade (DFAT) through its Australian NGO Cooperation Program (ANCP) and Caritas Australia’s own institution funds.

These projects are aimed at improving the livelihoods of marginalized rural communities.

 The Audit Firm the Auditor’ will provide Financial Assurance and Audit Services based on Agreed Upon Procedures for and on behalf of Caritas Australia by reviewing the financial transitions undertaken by the Catholic Diocese of Mbulu Development Department (DMDD)} for all operational and program related activities, and a review of the underlying systems. key polices and processes of DMDO. This audit should provide assurance of the information included in the performance and funding acquittal reports submitted to Cartas Australia by OMOD. The Auditor will provide Caritas Australia with a Special Purpose Financial Statement and a Management Letter outlining the audit findings and recommendations to address any issues certified

The Audit has to be undertaken for 2 of the projects as mentioned below.

  • A+ Year 6 Project.
  • Empowering Women and Marginalized Adult through Adult Education Project.

 The Financial Period to be completed shall be 1st July 2021 – 20th June 2022.

 The Auditor wall be required to work to the standards and guidelines set out by the Government of Tanzania. In addition, the work of the Auditor must fully adhere to the standards and guidelines of the professional practice of financial audit as set out by the International Federator of Accountants (IFAC). and International Financial Reporting Standards.

 The audit requites the examination and report on the compliance to sound financial management practices, with regard to the following but not limited to:

  • whether the partner has applied sound financial management practices including accounting systems with associated internal controls:
  • whether the financial transactions reflected in the reports are in accordance with financial regulations and procedures, budgetary provisions and other applicable directives
  • whether the partner has substantial funds to manage during the pandemic, in lieu. of the funding from Cartas Australia
  • whether the financial transactions recorded have supporting documentation
  • whether the finance system to maintained accurately and @ adequate far the operational purpose or the organization
  • whether program reports submitted to Caritas Australia represent adequate and accurate disclosure of income and expenditure information to enable monitoring and final determination
  •  whether bank reconciliation including accounting for tranche payments is complete and accurate, and completed on a monthly basis with proper authorization and verification
  • whether internal policies exist and compliance to policy is evident in the application of the operational transactions
  • whether internal controls support 3 sound financial management framework
  •  whether the balance sheet accounts are recorded monthly and provide a true representation of the financial health of the partner
  •  whether any taxes that are due and statutory payments are made in a timely manner in accordance with the local regulations
  •  whether the assets register as accurately maintained and reflects the fair value of all assets
  •   Any other tasks that the Auditor deems necessary to complete the assurance process

Period of Contract

The period is to be no more than agreed number of days as per the engagement letter from the start of the audit to the final report compilation and submission to management

Location of Audit

The audit will be conducted at the offices of the Catholic Diocese of Mbulu Development Department {DMDD), however depending on Covid-19 lockdown requirements it could be done remotely. For the purpose of the aud. the Auditor will consult with the Caritas Australia Program Coordinator, Finance Officer and other Staff members of the DMDD.

Reporting

All audit reports (including management letters) will be submitted to Caritas Australia and signed by the Auditor. The Auditor wall also submit to Caritas Australia copies of the audit reports (including management letters) signed by the Auditor.

The Auditor will submit financial reports for the financial year to Caritas Australia upon completion of the audit and will include comments on the quality of financial management of the program and any implications including recommendations for improvement:

The draft report will be submitted to Caritas Australia within ten working days of completion of the audit.

An authorized officer of Caritas Australia will review the draft and provide any comments within 10 days of receiving the draft report.

On receipt of the response from Caritas Australia, the Auditor will finalize and submit the final report to Caritas Australia within ten working days. The final report will include Comments on the quality of financial management of the Program, any implications and clear recommendations for improvement in the financial management of the program. In addition to the audit report the Auditor shall provide, directly to the Caritas Australia representative based in Australia, 8 confidential letter that highlights any issues that may have arisen from the audit and recommendations

All reports or documentations produced both electronically or printed during the course of or as a consequence of the contract will remain the property of Cartas Australia.

Expression of Interest detailing the Scope of Services and a fee quotation must be submitted to Caritas Australia by close of business Tuesday the 25th May, 2022.

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