REDESO

Request for Proposal Consultancy Services for Review and Upgrade Human Resources and Financial Regulation Manuals

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UNHCR TANZANIA

RELIEF TO DEVELOPMENT SOCIETY(REDESO)

TENDER NO FRP/RDS/HQ/UNHCR/01/2020

FOR

CONSULTANCY SERVICES FOR REVIEW AND UPGRADE HUMAN RESOURCES AND FINANCIAL REGULATION MANUALS

INVITATON FOR REQUEST FOR PROPOSAL

  1. Relief Development Society is a non-governmental organization under the Non-Governmental organization act 2002 with registered number 1446 with its HQ in DSM and field offices in Kibondo, Kakonko, and Kasulu DC in Kigoma Regiona and Kishap and Ngara Government of Tanzania in humanitarian programs specifically in providing services to refugees and asylum seekers from neighbors country hosted in the Northwest part of the country
  2. As part of system enhance and international capacity building initiative the organization intends to spend part of the funds provided by UNHCR under partners integrity capacity support coast for procurement consultancy services for review upgrade of the organization human resources and financial regulation manuals and conduct training to governing board and staff
  3. Procurement of this services will be conducted through a competitive tendering procedures as specified in REDESO Procurement manual 2019 chapter2.2 this is open to all potential tenders
  4. Interested eligible person are invited to submit the proposal for consultancy services for review and upgrading of the financial regulation and human resources manual. The scope and terms of the reference of the sought services is as detailed hereunder

a. Financial regulation manual

  • Review governance structure, rule, policies, responsibilities accountability and responsibility for overall financial management
  • Review procedures and control for financial management, processing, accounting and recording of financial transaction and preparation of financial reports
  • Review the existing financial regulation in relation to the best practices and identify gaps for improved overall financial management practices
  • Update the existing financial regulation taking into account(1-3) above
  • Develop training materials and conduct training to the governing board and staff

b. Human Resources Manual

  • To review and develop of employee handbook (personal Manual)
  • Review procedure and update existing job description JD) and job specification of the position based on competence and organization succession plan
  • To develop job families and classification for position with its salary levels and job description in view of existing and proposed job families and classification
  • To develop employees scheme of services including a job grading
  • To review and update the REDESO employees code of conduct and ethic
  • Develop training materials and conduction training

5. All tenders in one original plus 2 copies for each envelopes of financial and technical offers (2 envelopes system), properly document and enclosed in plain envelopes must be delivered to this address REDESO HQ DSM, P.O. BOX 2621. The office is located at Kinondoni B urambo street plot no 20 house number KIN/KNM/95 not later than 30th April 2020 submission should be made from 9:30 hrs to 16:30 Monday to Friday except public holidays

6. Tenders will be opened promptly thereafter in public presence of tenders representatives who choose to attend at the opening at the same venue

7. Late submission, portion of tenders electronic tenders not opened and not out in public at the tender opening ceremony shall not be accepted for evaluation irrespective of the circumstances

8. The bids submitted though post office must be registered at REDESO Head Office before the deadline

9. A provision of 14 days from the date of this call is provided for queries which may be directed to senior program manager, senior finance manager, senior project Financial controller or Human Resources office through the following email [email protected] telephone calls inquires shall not be entertained

IMPORTANT
All bids must be addressed to the following address below and must state the tender Number clearly on the outer cover and envelopes. Technical offer and financial offer must be submitted in 2 separate envelopes

Bid opening committee
REDESO HEAD OFFICE,
KINONDONI B, URAMBO STREET, PLOT NO 40 HOUSE NUMBER KIN/KNM/96,
P.O. BOX 2621, DAR ES SALAAM

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