TANZANIA YOUTH ALLIANCE (TAYOA)
Provision of Services to Tanzania Youth Alliance for Year 2020
INVITATION OF TENDERS
Tanzania Youth Alliance (TAYOA) is a locally registered non-profit organization dedicated to improving the health of youth and adult people in Tanzania, with a focus on HIV/AIDS prevention, reproductive health, entrepreneurship, and employability. TAYOA is implementing a project on HIV Prevention Programs in Morogoro, Mwanza, Simiyu, Shinyanga, Mara, and Dodoma Regions. The organization invites eligible suppliers of products and services listed below:
| Lot Number | Lot descriptions | Locations | Type of Services |
| TAY/2020/01 | Supply Refreshment to Beneficiary | Mpwapwa, Bahi DC, Kongwa, Kondoa TC, Kilombero, Malinyi DC and Ulanga DC | Refreshment |
| TAY/2020/02 | Printing Service | Dar es Salaam | Banners, Stickers, Subscription Cards and T-shirts , User Guides, User Manuals M&E Tools. |
| TAY/2020/03 | Travel | Dar es Salaam and all implementing Regions | Vehicle Hiring, Drivers and Air tickets |
| TAY/2020/04 | Stationaries and Supplies | Dar es Salaam | Office Supplies, Headphones, Chargeable Radio |
| TAY/2020/05 | Maintenance of Condom Dispensers | Mpwapwa, Bahi DC, Kongwa, Kondoa TC, Kilombero, Malinyi DC and Ulanga | Re-filling and maintenance of Condom dispenser. |
| TAY/2020/06 | Sports Equipment’s | Dar es Salaam | Football shoes Football Jersey and Trophy |
| TAY/2020/07 | Studio Management | Dar es Salaam | Management of Vijanatz Production studio |
| TAY/2020/08 | IT Service | Dar es Salaam | Software Development (Mobile App and Web Application),Computer Hardware and accessory Maintance,Supply of IT Equipment. |
| TAY/2020/09 | Airing of Radio Spot | Mpwapwa, Bahi DC, Kongwa, Kondoa TC, Kilombero, Malinyi DC and Ulanga | Media Buying and placement, Media performance monitoring, assess the effectiveness of media campaigns and make strategic recommendations for future buys. |
TENDERING PROCESS
The bidder must submit a sealed envelope for each of the tender lots. The content for each submission is listed below.
a. Background (1 page)
Applicants must submit a summary of experience in carrying out similar
services. This may include a summary of clients whom the applicant has served.
b. Company /Organization profile (2 pages)
Applicants must submit brief resumes (not exceeding one page) of at least 2
personnel who will be involved in conducting the task. If the applicant has a
company or firm profile, a summary of the firm will be adequate. Depending on
the nature of the assignment, a company profile or detailed CVs of key
personnel should be submitted as attachments.
c. Budget and Budget Justification (1 page)
Applicants must submit an itemized budget for the goods, services or supplies.
When developing the budget, the bidder must consider whether the proposed
budget is reasonable and consistent with the market price.
d. Approach and Timeline (2 pages)
Applicants must provide a clear and concise description of the strategies that
they will use to achieve the results and the timeline for submission of the
products or services from the date of the award. Applicants must describe the
ability and experience to work in Tanzania and how they will collaborate with
programs and organizations either internal (in-country) or external.
e. Financial Security
Applicants must demonstrate sound financial management skills and the
availability of capital to carry out the services. When available a financial
statement and or audit report will be an added advantage and should be included
as an attachment.
f. Evaluation criteria:
TAYOA has an open and transparent procurement process. All bids will be open in
the presence of bidders. Before scoring, the application will be checked for
completeness. The only completed tender will be considered. The mandatory
submission for each application are:
REQUIREMENTS
• Cover page (1 page)
• Application narratives (based on section a to e above)
• Financial proposal (budget)
• Company Profile/CV of key personnel (max of 3 pages per CV)
• Company/ Organization profile including organogram, registration and TIN
certificate
• Attachments (not exceeding 10 pages)
CONDITIONS
• Must be able to work with Volunteers and local registered institutions
• The service provider must accommodate skills transfer to Beneficiaries during
fieldwork
• The service provider should provide a Certificate of service to participating
beneficiaries
The applicant must demonstrate the capacity to carry out the proposed task. Knowledge and experience in the industry are required.
• Interested bidders may obtain further information from the
TAYOA procurement office, Bahari Beach 35/1, Kunduchi Mtongani, P. O. Box
77874, from 9.00 am to 3.30 pm on Monday to Friday inclusive except on public
holidays or write to [email protected],
• 2 printed copies of the application should be submitted to the address at or
before 10 am, Friday 17th of January, 2020 or electronic application and
scanned attachment to [email protected].
• The late application shall not be accepted for evaluation irrespective of the
circumstances.
• The only shortlisted applicant will be contacted for the next step
Two copies of each tender should be submitted in a separate envelope, or electronic application and scanned attachment to [email protected]. The application should be addressed to:
Chief Executive Officer
Tanzania Youth Alliance (TAYOA)
Bahari Beach 35/1,
Kunduchi Mtongani
P. O. Box 77874
Dar es Salaam
