Administrative Assistant Job Opportunity at Dar es Salaam

Administrative Assistant

Type: Full Time
Category: Diplomatic
Location: Dar-es-Salaam
Other Categories: Admin & Clerical ,
Job Level: Intermediate

Roles and Responsibilities
The administrative Assistant will play a key role in coordinating day-to-day activities within the office and ensure relevant stakeholders are well coordinated and informed. Due to the nature of the organisation the Administrative Assistant will also play a part in drafting letters and supporting the communications team with their work.

• All round administrative support; including scanning, copying, telephone and email correspondence
• Arrange and prepare meetings / appointments in the office
• Book air tickets and hotels for the entire organization and organize transport to/from the airport
• Receive guests and organize visitors’ programmes
• Provide ICT support where needed; included and not limited to printer connectivity and basic system connectivity
• Assist the communication team with online marketing / social media posts
• Schedule meetings/appointments to be held at the office and organize catering
• Maintain relevant filing system and update documents
• Update the office list (e.g. contact list, phone list, etc.) and share with relevant internal stakeholders
• Manage public areas within the office and maintain to an acceptable standard
• Assist Ambassador’s PA with invitations, Note Verbales etc.

Educational Qualifications
• Diploma in Office Administration/accounting or experience in related field;

Experience Requirements
• Work experience of at least 3-5 years in a similar function (experience in a similar organization is an asset)
• Excellent command of English and Swahili
• Proactive in identifying and solving problems
• A service and detail-oriented mindset
• Ability to work independently and as a team member
• Computer Literate (Microsoft Office; Excel, Word, PowerPoint & Outlook)
• Organized and diligent with their work
• If not citizen of Tanzania, must be able to obtain Tanzanian work/residence permit


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