NEW JOB POSITION-Procurement Agent at U.S. Embassy Dar es Salaam

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About

Announcement Number:
DaresSalaam-2022-001
Hiring Agency:
Embassy Dar Es Salaam
Position Title:
Procurement Agent (All Interested Candidates)
Open Period:
01/24/2022 – 02/07/2022Format MM/DD/YYYY
Vacancy Time Zone:
GMT+3
Series/Grade:
LE – 0810 8
Salary:
Not Specified
Work Schedule:
Full-time – 40 hours a week – work schedule
Promotion Potential:
LE-8
Duty Location(s):
Telework Eligible:
No
For More Info:
 HR Section
000-000-0000
[email protected]

Overview

Hiring Path:
• Open to the public
Who May Apply/Clarification From the Agency:
All Interested Applicants / All Sources
Security Clearance Required:
Public Trust – Background Investigation
Appointment Type
Permanent
Appointment Type Details:
Indefinite subject to successful completion of probationary period
Marketing Statement:
We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.
Summary:
The U.S. Mission in Dar es Salaam is seeking eligible and qualified
applicants for the position of Procurement Agent in the General Services
Section.
Supervisory Position:
No
Relocation Expenses Reimbursed:
No
Travel Required:
Occasional Travel

occasional travel

Duties

(60 %) PROCUREMENT of COMMODITIES and SERVICES
Assumes responsibility for a portfolio of International Cooperative
Administrative Support Services-serviced clients. Responsible for the
preparation of purchase orders and requisitions in accordance with the
Federal Acquisition Regulation and Department Of State Acquisition
Regulation procurement regulations. Works with the requestors to
finalize requirements and scope. Determines the appropriate procurement
methods for each case. Locates prospective suppliers and proposes best
options. Researches new sources to expand the vendors’ portfolio.
Prepares independent government cost estimates. Requests bids or
quotations from vendors. Analyzes responses and prepares summaries and
recommendations for the requestor and the technical evaluation panels.
Participates in negotiations with the bidders. Collaborate with Contract
Officer Representative to analyses contractor’s performance, contract

modifications or terminations.

Uses ILMS Ariba Buyer and Contracts to log all procurement actions
and to draft contracts. Tracks Procurement Requisitions (PRs) to ensure
they are ordered, funded, received, and delivered promptly. Keeps
contracting officer apprised of procurement/contract issues. Liaised
with OPE Desk Officer on procurement actions that exceed the CO Warrant.
Works as a team with GSO Customer Care, Budget & Finance, and
Shipping to advance and resolve any roadblocks or constraints. Provides
exemplary customer service to assigned portfolio.

(20%) ORDER TRACKING
Works with the shipping team, mailroom, motor pool, warehouse and
Dispatch Agencies (in the US or the regional in ELSO) to ensure that the
client’s order is tracked and delivered and that the customer is
informed on progress. Educates customers how to use status tracking.

(20%) RECORDS MANAGEMENT AND DATA ANALYTICS
Prepares all documents and records related to above procurements,
including but not limited to Contract Files, E-Filing, FPDS and credit
card reconciliations. Tracks and prioritizes special projects as
necessary, such as Independence Day or CMR procurement.

Monitors contract and PR timelines for expiration dates to ensure PRs
and contracts are renewed in advance of expiration. Monitors metrics
and makes recommendations in areas for improvement. Conducts market
research and keeps current market data on suppliers.

Note: This position description in no way states or implies that
these are the complete duties to be performed by incumbent. Incumbent
will be required to perform other duties as necessary and requested.

Qualifications and Evaluations

Requirements:
EXPERIENCE:  At least three years of responsible procurement experience is required.
Education Requirements:
Completion of Secondary School (form VI) is required. Two years of
college studies in procurement or business administration, or supply
chain management is required.
Evaluations:
LANGUAGE:  Fluent (speaking/writing/reading) of English is required. (this may be tested)
Fluent( speaking/writing/reading) of Kiswahili is required.

SKILLS AND ABILITIES: Driver’s license class B&D is required.

EQUAL EMPLOYMENT OPPORTUNITY (EEO):  The U.S.
Mission provides equal opportunity and fair and equitable treatment in
employment to all people without regard to race, color, religion, sex,
national origin, age, disability, political affiliation, marital status,
or sexual orientation.

Qualifications:
All applicants under consideration will be required to pass medical and security certifications.

Benefits and Other Info

Benefits:
Agency Benefits:
The U.S. Mission in Tanzania offers compensation package that may include health, separation, and other benefits.
Other Information:
HIRING PREFERENCE SELECTION PROCESS:  Applicants in the following
hiring preference categories are extended a hiring preference in the
order listed below.  Therefore, it is essential that these applicants
accurately describe their status on the application. Failure to do so
may result in a determination that the applicant is not eligible for a
hiring preference.

HIRING PREFERENCE ORDER:

    1. AEFM / USEFM who is a preference-eligible U.S. Veteran*
    1. AEFM / USEFM
    1. FS on LWOP and CS with reemployment rights **

* IMPORTANT:  Applicants who claim status as a preference-eligible
U.S. Veteran must submit a copy of their most recent DD-214
(“Certificate of Release or Discharge from Active Duty”), equivalent
documentation, or certification.  A “certification” is any written
document from the armed forces that certifies the service member is
expected to be discharged or released from active duty service in the
armed forces under honorable conditions within 120 days after the
certification is submitted by the applicant. The certification letter
should be on letterhead of the appropriate military branch of the
service and contain (1) the military service dates including the
expected discharge or release date; and (2) the character of service. 
Acceptable documentation must be submitted in order for the preference
to be given.

** This level of preference applies to all Foreign Service employees
on LWOP and CS with re-employment rights back to their agency or bureau.

For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?)
and for additional employment considerations, please visit the
following link.

How to Apply

How to Apply:
To apply for this position, applicants MUST apply electronically via ERA.

For more information, visit this link https://tz.usembassy.gov/embassy/jobs/

Required Documents:
In order to qualify based on education, you MUST submit the
requested diploma and / or transcripts as verification of educational
requirement by the closing date of this announcement. If you fail to
provide requested information, or the information you submit is
insufficient to verify your eligibility, you will not be considered for
this position.

    • Copy of Secondary school (Form VI) certificate
    • Copy of 2 years of college studies.
    • Driver’s License
    • Proof of citizenship
    • Other documents (if any)
    • Other documents 2 (if any)
Next Steps:
Applicants who are invited to take a language or skills test, or who
are selected for an interview will be contacted only via email.

Thank you for your application and your interest in working at the U.S. Mission in Tanzania.

The deadline for submitting the application is 07 February 2022.


TO APPLY CLICK HERE

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