Job Title: Assistant Procurement and Logistics Officer (1 Post)

Duty station: Zanzibar

Reporting to: Program Director


Assistant Procurement and Logistics Officer will be responsible to play a key role in procuring high-quality and cost-efficient supplies for the organization by following procurement procedures, maintain an updated list of current and incoming inven­tory and be responsible for approving purchases at Zanzibar CV. Responsible for performing confidential administrative, clerical duties relating to organizing and coordinating procurement activities, review and distribution of information


  • Assist in identifying potential suppliers, visiting existing suppliers, building and maintaining good relationships with
  • Assist the Procurement and Logistics Officer to develop an organization’s purchasing strategy
  • Estimate and establish cost parameters and budgets for purchases
  • Prepare purchase orders and send copies to suppliers and to departments originating
  • Maintain and update a list of suppliers and their qualifications, delivery times, and potential future development
  • Giving presentations about market analysis and possible growth;
  • Support the Procurement and Logistics Officer to review and analyse all vendors/suppliers, supply, and price options and make professional deci­sions in a fast-paced environment
  • Determine if inventory quantities are sufficient for needs, ordering more materials when necessary.
  • Respond to customer and supplier inquiries about status, changes or can­cellations.
  • Prepare, maintain and review purchasing files, reports and price list.
  • Track status of requisitions, contracts and orders.
  • Calculate costs of orders and charges or forward invoices to appropriate accounts
  • Monitor contract performance, recommending contract modifications when necessary.
  • Finding new vendors with quality products and low costs.
  • Coordinate with the request and make sure the right materials needed
  • Able to uphold and respect procurement ethics and to conduct activities with integrity
  • Monitor in house inventory movement and complete inventory transfer forms for bookkeeping
  • Carry out other duties that may from time to time be assigned to you by the Program Director and Procurement and Logistics Officer.
  • Keep sound and adequate logistics records in connection with the bar codes.
  • Ensure service and repairs of office equipment
  • Keep accurate in terms of data and record management and insist good negotiation skills to fetch the best charges for the
  • Develop and execute tools and methodologies to enable effective imple­mentation of logistic
  • Design and develop standard operating methods to manage logistics op­erations efficiently
  • Coordinate logistics activities related to procurement, funding, substantive units and humanitarian affairs.
  • Develop and execute logistics support policy, processes and methodolo­gies to the general benefit of all mission


  • Bachelor’s degree in Procurement and Office supplies, Material Manage­ment, Logistics and Supply Chain Management.
  • 3 to 4 years of progressively responsible experience in procurement and logistics.
  • Knowledge on Logistics and Transport Management
  • Be able to use effectively computerized integrated Financial Management and Human Resource System
  • Knowledge of organizational procurement procedures is highly desirable
  • Supply Chain Management skills
  • Analytical Skills
  • Decision-making and Negotiating Skills

How to apply:

Interested candidates for any of the above positions should submit their applica­tion letter by email describing how your experience, qualifications and competen­cies make you the right candidate for this position. Enclose ONLY detailed and updated CV with telephone contacts, email address and details of at least 3 refer- ees.The candidate MUST clearly indicate the title of position applied for. Only con­tacted candidates for the interview will submit copies of academic, professional certificates and passport size photo.  Closing date is 25th November, 2021. To apply please send to;

The National Director SOS Children’s Villages Tanzania.
Dar es Salaam, Tanzania

Please Note: SOS Children’s Villages Tanzania is an equal opportunity employer and committed to keeping children safe from abuse and harm, therefore candi­dates applying for this post will be subject to child safeguarding recruitment pro­cedures and checks.

Only short listed candidates will be contacted