JOIN OUR TELEGRAM GROUP FOR DAILY JOBS UPDATES
TERMS OF REFERENCES (TOR)
CONSULTANCY TO ESTABLISH COST/PRICE REASONABLENESS FOR SOS CHILDREN’S VILLAGES-TANZANIA PROCUREMENT SERVICES
Introduction
SOS
Children’s Villages Tanzania is a non-governmental organization
affiliated to SOS Children’s Villages International, a worldwide
childcare and protection organization that provides orphaned and
destitute children with a permanent home and education opportunities.
Established 70 years ago, SOS Children’s Villages International – the
umbrella organization currently has Children’s Village Programme, which
has two main arms i.e. Family Based Care based at SOS Children’s
Villages and Family Strengthening Programmes supporting families in
local communities. We have been operating in Tanzania for more than 25
years in the 4 regions: Dar es Salaam, Mwanza, Arusha, Iringa (including
Mufindi), Zanzibar and Pemba.
To ensure the organization gets the
better deals and services at the reasonable price possible, the
organization plans to conduct wide cost/price analysis to improve its
procurement processes. The assignment will make SOS Children’s Villages
realise the Value for Money (VfM).
Purpose/Objective
To
streamline its procurement lifecycle that includes planning, sourcing,
managing and strengthening internal control, SOS Children’s Villages aim
to conduct cost analysis to establish indicators for price
reasonableness. The process that will enable SOS Children’s Villages
Tanzania get and determine a price that is, fair and reasonable to the
organization considering the quality, delivery, and other factors such
as timeliness. The analysis will help the organization gauging current
market prices; procurement spends in the past 3-5 years and price
forecasting for the next 3-5 years.
As stated in the introduction,
the attainment of that will help the organization get the best overall
Value for Money in all of the procurements. In addition, with the
procurement process that will be both transparent and impartial, the
organization will position itself to achieve reliably quality services
from suppliers, services providers and consultants.
To achieve
value for money rather than just focusing on the lowest bidders, other
key criteria such as the cost of quality service/goods will be
considered. So are others such as delivery time.
The analysis will cover the following Procurement Categories of which SOS Children’s Villages commonly undertake..
Categories of procurement to be considered
- Goods
- works
- Consultancy and Non-consultancy services.
Key tasks
- Conduct
a spend analysis for procurements by SOS Children’s Villages. This will
involve collecting, analyzing and classifying data for different
procurement categories for the past 3-5 years to help determine optimal
cost. - Establish a financial cost profile that will include
estimates of annual cost categories for each SOS Children’s Villages
procurements. - Review and examine the suppliers and services
providers costs to develop estimates/price list/catalog for each
procurement category (goods, services and works) in the next 3-5 years. - Assess suppliers and services providers to help the organization understand factors that determine price reasonableness.
- Undertake
market analysis to generate knowledge of how the supply market works,
its status, direction and the competitiveness of the players that
include suppliers and the services providers available.
Note: The work should be completed in 10 working days.
Key Deliverables
- A well-written analytical report that include;
- Supply market analysis to assist in budgeting, procurement planning, sourcing and execution.
- A price forecast for the next 3-5 years for all procurement categories.
- Price list/catalog for each procurement category procured within SOS Children’s Villages.
- SOS Children’s Villages procurement spend analysis covering the past 5 years (for all procurement Categories)
- Develop
and share appropriate tools relevant in cost/price analysis work for
future internal use of SOS Children’s Village future. - Share the skills to SOS Children’s Villages staff to ensure future update of price database.
Minimum Qualifications
The firm/individual must have at least the following:
- A
procurement consultant with a Bachelor’s/Master’s degree in
procurements/supply chain, business, accounting, finance, or economics - At
least ten years of experience in establishing cost analysis, supply
chain management, or corporate and Non for Profits procurements. - Familiarity with Non for Profits procurements and the supply market
- Capacity to develop tools to valuating supply markets
- The ability to undertake cost analysis that will help the organization be in line with market trends
- Strong capacity to produce analytical report that is based on data and statistical evidence
Application Process
This
must be through two envelop method, all interested bidder should submit
their technical and financial bid in separate well sealed envelops (not
indicating consultant or firm name) marked SOS Children’s Villages
Cost/Price Analysis Consultancy.
Submission:
The deadline for submissions is March 30th 2022, at 13:00 p.m. Tanzanian time.
The proposals should be submitted to email Address: [email protected]
Or
To National Director
Attn: Procurement committee,
SOS Children’s Village Tanzania, National Office,
White Star Tower, Ground Floor Wing B, Kiko Avenue, Mikocheni,
P 0. Box 80462, Dar es Salaam, Tanzania.
