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Tuesday, October 12, 2021

Job Position,Finance Assistant




 Job Title: Finance Assistant

Job Summary

The Finance Assistant based in Dar es Salaam is responsible for the day-to-day accounting function for the Act to End NTDs | East Tanzania Program. The Finance Assistant is a custodian of cash and check, reviews and processes vendors’ payment, work on monthly withholding liability, manages fixed assets, and provides support on monthly financial reports. They work with procurement, finance, and field-based program staff. The position requires utilization of the appropriate systems and following proper accounting procedures to disburse, account for, and report usage of funds.
 

Job Summary

The Finance Assistant based in Dar es Salaam is responsible for the day-to-day accounting function for the Act to End NTDs | East Tanzania Program. The Finance Assistant is a custodian of cash and check, reviews and processes vendors’ payment, work on monthly withholding liability, manages fixed assets, and provides support on monthly financial reports. They work with procurement, finance, and field-based program staff. The position requires utilization of the appropriate systems and following proper accounting procedures to disburse, account for, and report usage of funds.
 

Responsibilities

  • Prepare payment vouchers in support of payments for project activities and suppliers invoices confirming such payments are: in accordance with the laid down procedures and policies, accurate, complete, adequately supported by all underlying appropriate documents, correctly coded to appropriate expenses and tracking code and project code.
  • Maintain custody of the office cash (small payments only), handle all matters related to day-to day petty cash management including: preparation of cash vouchers for reimbursement, making payments to recipients, preparing summaries and reconciliations for replenishment of petty cash fund.
  • Process staff travel advances and expense reports, consultant’s payment and other related costs
  • Disperse payments for workshops/trainings, consultants’ payment and other related costs as per RTI policy.
  • Process checks and wire transfers to suppliers and employees Accounting/keep track of expenses and other financial transactions, mainly involving expense entry, tracking and record keeping.
  • Prepare and reconcile monthly income tax, pension, provident fund and withholding taxes and physically effect payment to tax office prior to deadlines.
  • Make payments to workshop participants (including travel and meals refunds), consultant and professional fees as designated by the supervisor.
  • Prepare journal vouchers or adjusting entries for necessary reviews and approvals.
  • Provide support to the Senior Finance & Grants Manager in compiling and submission of the monthly financial reports package.
  • Update the Fixed Asset/Equipment records (asset management), conduct periodic counts and prepare annual fixed report.
  • In collaboration with the Procurement & Logistics Officer support collection and filing for logistics (accommodations, transport, vehicles) invoices, receipts and payments.
  • Perform other tasks as assigned by supervisor.

 

Qualifications and Experience

  • Bachelor’s degree in Accounting and Finance/Commerce and minimum 4 years of working experience in accounting and/or financial field.
  • Experience of working in an international NGO and projects funded by USAID is preferable.

 

Qualifications and Experience

  • Bachelor’s degree in Accounting and Finance/Commerce and minimum 4 years of working experience in accounting and/or financial field.
  • Experience of working in an international NGO and projects funded by USAID is preferable.

 

Skills & Abilities

Skills and abilities required to perform the essential job duties of this job are listed below. An addendum that clarifies additional skills and abilities for incumbents in this job may be used in addition to this description

  • Excellent knowledge of MS Word, Outlook, PowerPoint, Excel
  • Excellent knowledge of accounting systems e.g., QuickBooks
  • Ability to multi-task & work well with others.
  • Ability to listen and communicate well both verbally and in writing
  • Ability to work independently
  • Attention to detail and accuracy

 

Physical/Mental Demands

Physical and mental demands of this role include those that must be met by an employee to successfully perform the essential functions of this job, as outlined above.

 

Disclaimer

The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.


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