Job Vacancy at Danish Refugee Council (DRC) – Grants Management Coordinator/ Coordonnatrice

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Founded in 1956, The Danish Refugee Council (DRC) is a humanitarian,
non-governmental, non-profit organization providing direct assistance to
conflict-affected populations – refugees, internally displaced people
(IDPs) and host communities – in more than 40 countries around the
world.

DRC Burundi-Tanzania

DRC has been implementing
emergency response projects in Tanzania since the onset of the Burundi
refugee crisis in 2015 in three refugee camps in the Kigoma Region at
the border with Burundi. DRC’s integrated projects for refugees, asylum
seekers and host communities comprise sectors such as Camp Coordination
and Camp Management (CCCM), Protection, Water, Sanitation and Hygiene
(WASH), Shelter and infrastructure, General Food Distribution (GFD) and
Livelihoods. In 2018 the office in Bujumbura, Burundi was set up aimed
at strengthening cross border responses and enhance the impact of
interventions in support of Burundian returnees.

Overall purpose of the role

The
Grants Management Coordinator will support the Head of Programmes in
building and administering the country program’s portfolio of multiple
grants across all locations in which DRC operates. The Coordinator will
assist in securing new funds by coordinating and/or leading proposal
development processes and ensuring high-quality and timely donor
reporting.

The Coordinator provides expert advisory services and
will have oversight of the DRCs Grant Management Minimum Standards
function by working closely with the programme team and providing
technical advice to all team members on donor rules and regulations to
ensure all programs are compliant. The Grants Management Coordinator
will work collaboratively with the Programme Managers/Coordinators,
Program Sector Leads, Monitoring, Evaluation and Learning Team, Finance,
and Headquarters staff as well as externally with donors and DRC
programme partners.

Main responsibilities

Technical Support / Adviser

  • Provides
    expert advisory services for the specialized area of grants management
    and donor compliance with a significant impact on the organization as a
    whole.
  • The GM Coordinator will work across multiple
    sectors/disciplines/geographic areas within the organization to
    contribute to organizational goals.
  • Act as focal point for the Grants Management DRC Dynamics system and train relevant staff on the grants management module.
  • Participates
    in Grants Management reference groups either at global or regional
    level within the areas of Grants Management to develop new standards and
    innovative solutions.

Programme Development and Coordination

  • Act
    as the lead writer/coordinator/editor for concept notes and proposals,
    as needed. These will be designed in collaboration with the program
    development team, Head of Programme, Area managers, technical advisors,
    Regional Office and Head Quarter colleagues, ensuring that DRC’s
    programme handbook guidelines are incorporated into proposal design.
  • Ensure communication between all departments (finance, program, and operations) in drafting of budgets.
  • Contribute
    to the development of strong data collection and monitoring &
    evaluation plans within each proposal, including well-designed
    log-frames and indicators.
  • Maintain up-to-date information on donor priorities and funding opportunities.
  • Assist senior management in developing the humanitarian country program strategy and coordinating the delivery of assistance.

Research, Analysis and Capacity Building

  • Assist the MEAL department in conducting needs assessments and background research to guide DRC programming.
  • Map donors and projects in Tanzania and Burundi relevant to DRC’s focus sectors.
  • Conduct visits to field locations as possible/needed.
  • Undertake
    training for programme and operation staff on grants management and
    processes to enhance quality within DRC programming. This will include
    quality reporting and project cycle management. Also provide one-on-one
    support in report writing, proposal development, indicator tracking,
    DRC-specific tools, and other topics, as needed.
  • Supervise the
    organization of grant start-up, quarterly and closure review meetings to
    ensure donor compliance, operation/program integration, logistics
    support, etc. in the multiple DRC office locations.

Reporting

  • Manage
    and supervise internal and external reporting, ensuring high-quality,
    well-written and timely reports meeting donor and DRC requirements.
  • Supervise
    the maintenance of the grants and report tracking system to ensure all
    grant files are organized and well managed for planning and preparation
    of donor reports and project monitoring. Maintain grants and sub-grant
    management system, including grant files, project and financial
    reporting documentation, and monitoring systems and tools to ensure
    grant compliance.

Representation

  • Assist
    senior management in donor liaison and communication. Represent DRC in
    other external meetings with stakeholders and coordination meetings

About you

To be successful in this role we expect the following experience and technical competencies:

Essential Experience

  • 5 years of relevant working experience, preferably with INGOs in field locations
  • Previous experience working on reports, proposals and sub-grants, and with UN, US and EU donors
  • Master’s
    degree in international relief and development, social sciences, public
    health, statistics/research methods or related relevant field
  • Demonstrated ability to perform complex tasks and to prioritize multiple projects.
  • Ability to analyse budgets for compliance with donor budget guidelines.
  • Excellent French and English writing skills
  • Familiarity with Programme Cycle Management, LFA
  • Excellent communication skills – both oral and written

Preferred Experience:

  • Previous role as a grants manager in an INGO
  • Experience working in the East Africa and Great Lakes region
  • Experience working with Economic Recovery and/or Protection programming is an added advantage
  • Experience working with local partners
  • Proven interest in capacity building of colleagues

Competency profile

  • Ability to multi-task, prioritize and cope with competing demands under tight deadlines
  • Ability to be proactive and work with minimal supervision
  • Detail-oriented
  • Strong team player
  • Excellent interpersonal skills, culturally sensitive and adaptable
  • Flexible, enthusiastic and willing to learn from others
  • Understands humanitarian issues in Tanzania, Burundi and the region
  • Willing to travel to project sites in Tanzania and Burundi

In this position, you are expected to demonstrate each of DRC’ five core competencies:

•    Striving for excellence: You focus on reaching results and ensure excellence in all deliverables.

•    Collaborating: You lead regional initiatives and processes by involving relevant parties and encouraging feedback.

•    Taking the lead: You take ownership and initiative while aiming for innovation.

•    Communicating: You listen to other stakeholders and staff; and you communicate concisely and persuasively.

•    Demonstrating integrity: You act in line with DRC’s vision and values.

We offer

Duration:    1 Year renewable subject to Performance and Funding.

Contract:    Salary and conditions in accordance with the Danish Refugee Council’s Terms of Employment Band Non-Manager G

Start Date:    15th March 2022

Duty Station:     Kibondo – Tanzania with 40% Travel to Bujumbura-Burundi

Accommodation: Shared Accommodation in DRC Guesthouse

Reporting:     This position reports to Country Director

Commitments: 
   DRC has a Humanitarian Accountability Framework, outlining its
global accountability commitments. All staff are required to contribute
to the achievement of this framework (http://www.drc.dk/HAF.4265.0.html).  All DRC staff must be committed to the Red Cross Code of Conduct, as well as the Core Humanitarian Standards.

Gender
Equality: DRC is committed to achieving gender parity in staffing at
all levels.  In light of this, women candidates are particularly
encouraged to apply to bridge the gender gap.

Equal Opportunities:
DRC is an equal opportunity employer.  We value diversity and we are
committed   to creating an inclusive environment based on mutual respect
for all employees.  We do not discriminate on the basis of age, sex,
disability status, religion, ethnic origin, colour, race, marital status
or other protected characteristics.

Applications 

Applicants
must send a cover letter (max 1 page) and an updated CV (max 3 pages)
in English. Cover letter should outline your personal motivation for
applying and your key qualifications for the position. Apply online on
our page Current Vacancies at www.drc.ngo. Applications sent by email
will not be considered.

Closing date for applications: 28th February 2022.

Applications will be reviewed as they are received, candidates maybe contacted before closing date.

Candidates who applied for this position before need not to apply 

Applications will be reviewed as they are received, candidates maybe contacted before closing date.

If you have questions or are facing problems with the online application process, please visit  drc.ngo/jobsupport

DRC as an employer

By working in DRC, you will be joining a global workforce of around 8000 employees in 40 countries. We pride ourselves on our:

Professionalism, impact & expertise

Humanitarian approach & the work we do

Purpose, meaningfulness & own contribution

Culture, values & strong leadership

Fair compensation & continuous development

DRC’s
capacity to ensure the protection of and assistance to refugees, IDP’s
and other persons of concern depends on the ability of our staff to
uphold and promote the highest standards of ethical and professional
conduct in relation DRC’s values and Code of Conduct, including
safeguarding against sexual exploitation, abuse and harassment. DRC
conducts thorough and comprehensive background checks as part of the
recruitment process.

CLICK HERE TO APPLY

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