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Tuesday, September 7, 2021

Caliber First Group Limited Procurement Officer and Tender Specialist (Immediately)




 Caliber First Group Limited Procurement Officer and Tender Specialist (Immediately)

 

Job Title:  Procurement Officer and Tender Specialist (Immediately)

Location: Dar Es Salaam Tanzania

Company Name: Caliber First Group Limited (CFGL)

Caliber First Group Limited (CFGL) seeks a detail-oriented, thorough, and organized tender specialist to oversee and ensure contract compliance for procurement and supplier contracts. Responsibilities include: Monitoring the tender submission process for formatting, completeness, consistency, and compliance. Assists in the management of data related to the tendering process.

Job Description:

Responsibilities:

Ø  Review, analysis and preparation of Tenders, Proposals and Pre-qualification responses, including but not limited to the technical, commercial and contractual aspects of these documents. Collection of all documents to be included in the offer, such as pre-qualification documentation, Technical & Operational documentation, Pricing, Commercial & Legal exceptions, Certification, Bank Guarantees & Bonds, etc.

Ø  Distributing tender packages across the relevant teams and establishing specific tasks per team, ensuring their collection within required deadlines.

Ø  Manage all aspects of bid preparation efforts in accordance with various Clients’ Tender Procedures.

Ø  Work with the Procurement Team and Sales Team to facilitate deal and risk reviews to avoid unknown, un-quantified risks during the bid preparation phases.

Ø  Develop a strong understanding of the nature of works along with project and tender requirements and preparation of compliance statements

Ø  Develop strong working partnerships with other functions (HODs, Procurement, Sales, Finance, Logistics, etc.) to enable effective communication, on-time responses, improved information flow to help shape winning and profitable bids.

Ø  Monitors the tender submission process for formatting, completeness, consistency, and compliance

Ø  Preparations of technical proposals for a range of items by coordinating with Tender Committee Team.

Ø  To act as the company’s internal contact point for the customer during the enquiry and bidding processes

Ø  To handle incoming tenders and by keeping a prioritized listing of outstanding tasks, and analysis of tender requirements

Ø  To respond to the tender participant’s (technical based) questions requests in a timely and efficient manner.

Ø  To clarify subsequent documents and to prepare detailed tender documentations in a timely manner to execute awarded tender the contract

Ø  Preparation Request for Proposals and Obtaining Price Offers from International Vendors during Tender Process as per Drawings and Specifications

Ø  Investigates potential suppliers to determine if they meet the specified requirements

Ø  Analyzes and resolves any of a wide variety of problems encountered through coordination with Internal team and Client representatives.

Ø  Provides guidelines, explains and interprets requirements as well as planning required training to subordinates.

Qualifications and experience:

Ø  Must have a bachelor degree in Procurement or equivalent

Ø  Solid knowledge and understanding of procurement processes, policy, and systems

Ø  Minimum 2 years’ experience as a procurement officer or related position

Ø  Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, Outlook, and Excel)

Ø  Understanding of contract terminology, competitive bids, purchase orders, and vendor relationship management

Ø  Ability to analyze problems and strategize for better solutions

Ø  Ability to negotiate, establish, and administer contracts

Ø  Excellent verbal and written communication skills

Ø  Ability to multitask, prioritize, and manage time efficiently

Ø  Accurate and precise attention to detail

Ø  Ability to work well with management and staff at all levels

Ø  Goal-oriented, organized team player

Ø  Ability to work well with a team

Ø  Meeting Deadlines

Ø  Able to work and thrive in a high-stress and fast-paced environment

Ø  MODE OF APPLICATION

Applications must include:

1. Curriculum vitae/resume.

2. Name and contact details (phone and email) of three referees.

Send your applications to:  recruitment@caliber.co.tz

CLOSING DATE

Due date is 10th September 2021 at 03:30 pm.