New Post

Monday, March 29, 2021

Personal Secretaries III, Internship 30 Posts at University of Dodoma

 



The University of Dodoma welcomes applications for Internship Programme for the position of  Personal Secretaries and Systems Administrators for a period of Twelve (12) months with possible extension upon satisfactory performance as per Guidelines and Procedures on Voluntary and Temporary Employment of the University of Dodoma, 2020.



 POST: PERSONAL SECRETARY III (30 POSITIONS)

EMPLOYER: THE UNIVERSITY OF DODOMA

 DUTIES AND  RESPONSIBILITIES:

              Typing confidential and open matters.

              Taking care of all office facilities under custody;

              Answering correspondences involving routine matters;

              Checking office registers to ensure that they are well maintained;

              Receiving and directing visitors;

              Keeping minutes/records of meetings;

              Taking dictations by shorthand/hati mkato; • Receiving, sorting and file mails;

              Initiating and maintaining own file system;

              Preparing agendas and making arrangements for various meetings;

              Receiving files, distributing to officers and collect them back to the registry after their use;

              Tracing files, circulars and any other things requested by his/her superior for office use;

              Performing any other duties related to his/her work as assigned by his/her superior.

QUALIFICATION AND EXPERIENCE:

Holder of Form IV Certificate with passes in English and Kiswahili plus Certificate in Secretarial Studies who have passed Shorthand (English) and  Hati Mkato (Kiswahili) at a speed of 80 words per minute with computer knowledge in MS-Word, MS-Excel, Internet, Email, MS-Publisher from a recognized institution

GENERAL APPLICATIONS CONDITIONS

All applicants must be a citizen of Tanzania;

Applicants must be aged between 18- 35 years;

They must attach an up-todate Curriculum Vitae (CV) with reliable contact adresses;

They must attach relevant certified copies of their academic and professional certificates. i.e Diploma/Certicicate/, form IV/ VI etc; Two letters of recommendation, at least one of which is from the candidate’s previous College/Institute or  department referee;

The application letter should categorically state the candidate’s home address, telephone; number, and how the applicant’s qualifications match the advertised internship position;

Application letters should be written in English or Swahili language;

Only shortlisted candidates will be contacted;

Deadline for submission is two weeks from the date of first appearance of this advertisement.

Applications should be directed to Deputy Vice Chancellor- Planning, Finance and Administrations, The University of Dodoma through  P.O Box 259 Dodoma and  email: [email protected]; [email protected]

The deadline for submitting the application is 06 April 2021