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Thursday, July 5, 2018

Nafasi ya Kazi Senior Finance Assistant - IOM, Mwisho wa Kutuma Maombi ni Tarehe 16 July 2018

POSITION INFORMATION

Vacancy Announcement IOM/DAR/017/18
Position title Senior Finance Assistant
Position grade Grade Equivalent (G6/1)
Duty station Dar es Salaam, Tanzania

II. ORGANIZATIONAL CONTEXT AND SCOPE
Under the overall supervision of Chief of Mission (CoM) and direct supervision of the Resources Management Officer (RMO), the incumbent is responsible for the following functions:

• Prepare monthly accounts, in particular with the data entry into PRISM accounting system while ensuring completeness, accuracy and validity of data.
• Ensure that the coding of all accounting documentation is prepared according to the Organization practices and rules.
• Audit accounting transactions to ensure correctness of disbursements and adherence to relevant regulations and procedures.
• Serve as approving officer for disbursements up to authorized level.
• Verify invoices and documents submitted by suppliers and service providers.
• Effect payments to suppliers and staff members after obtaining appropriate approvals.
• Ensure all supporting documentation and signatures are obtained before finalizing vouchers.
• Ensure all payments are paid on a timely manner.
• Prepare monthly accounting reports and supporting documents for the review and certification by RMO and CoM.
• Reconcile on monthly basis all debtors and creditors accounts.
• Ensure timely transmission of accounts to ACO.
• Ensure files of all financial instructions/guidelines are maintained and appropriate internal controls are in place.
• Maintain filing system for vouchers.
• Assist with the maintenance of an effective banking system including preparing monthly bank reconciliation.
• Liaise with banks regarding outstanding items and instructions.
• Coordinate all accounting issues with other colleagues in the Finance Unit.
• Coordinate and guide staff assigned to work on finance in the sub offices in Tanzania.
• Monitor and oversee management of treasury activities of the Country Office’s projects and ensuring control of funds disbursed.
• Oversee petty cash maintenance, regular cash counts and reconciliation to the Accounts.
• Ensure the submission of requested vouchers/supporting documents to donor when requested according to donor specifics.
• Maintain financial records and monitor systems to record and reconcile expenditures, balances, payments, statements and other data for day-to-day transactions and reports.
• Verify accuracy of invoices by checking sources, making necessary calculations and assuring inclusion of all relevant data.
• Ensure that the coding of all accounting documentation is prepared according to PRISM FI requirements.
• Bring to the attention of the direct supervisor any relevant financial and budgetary issues and suggest appropriate corrective actions.
• Suggest improvements to internal controls and streamlining/efficiencies.
• Brief other staff in the Country Office and Sub-Offices on issues relating to financial transactions.
• Perform such other duties as may be assigned.

IV. COMPETENCIES
The incumbent is expected to demonstrate the following technical and behavioural competencies

Behavioural

Accountability
? Accepts and gives constructive criticism
? Follows all relevant procedures, processes, and policies
? Meets deadline, cost, and quality requirements for outputs
? Monitors own work to correct errors
? Takes responsibility for meeting commitments and for any shortcomings

Client Orientation
? Identifies the immediate and peripheral clients of own work
? Establishes and maintains effective working relationships with clients
? Identifies and monitors changes in the needs of clients, including donors,
governments, and project beneficiaries
? Keeps clients informed of developments and setbacks

Continuous Learning
? Contributes to colleagues' learning
? Demonstrates interest in improving relevant skills
? Demonstrates interest in acquiring skills relevant to other functional areas
? Keeps abreast of developments in own professional area

Communication
? Actively shares relevant information
? Clearly communicates, and listens to feedback on, changing priorities and
procedures
? Writes clearly and effectively, adapting wording and style to the intended
audience
? Listens effectively and communicates clearly, adapting delivery to the
audience

Creativity and Initiative
? Actively seeks new ways of improving programmes or services
? Expands responsibilities while maintaining existing ones
? Persuades others to consider new ideas
? Proactively develops new ways to resolve problems

Leadership and Negotiation
? Convinces others to share resources
? Actively identifies opportunities for and promotes organizational change
? Presents goals as shared interests
? Articulates vision to motivate colleagues and follows through with
commitments

Performance Management
? Provides constructive feedback to colleagues
? Identifies ways for their staff to develop their abilities and careers
? Provides fair, accurate, timely, and constructive staff evaluations
? Uses staff evaluations appropriately in recruitment and other relevant HR
procedures
? Holds directly reporting managers accountable for providing fair,
accurate, timely, and constructive staff evaluations

Planning and Organizing
? Sets clear and achievable goals consistent with agreed priorities for self
and others
? Identifies priority activities and assignments for self and others
? Organizes and documents work to allow for planned and unplanned
handovers
? Identifies risks and makes contingency plans
? Adjusts priorities and plans to achieve goals
? Allocates appropriate times and resources for own work and that of team
members

Professionalism
� Masters subject matter related to responsibilities
� Identifies issues, opportunities, and risks central to responsibilities
� Incorporates gender-related needs, perspectives, and concerns, and
promotes equal gender participation
� Persistent, calm, and polite in the face of challenges and stress
� Treats all colleagues with respect and dignity
� Works effectively with people from different cultures by adapting to
relevant cultural contexts
� Knowledgeable about and promotes IOM core mandate and migration
solutions

Teamwork
� Actively contributes to an effective, collegial, and agreeable team
environment
� Contributes to, and follows team objectives
� Gives credit where credit is due
� Seeks input and feedback from others
� Delegates tasks and responsibilities as appropriate
� Actively supports and implements final group decisions
Takes joint responsibility for team's work

Technological Awareness
� Learns about developments in available technology
� Proactively identifies and advocates for cost-efficient technology solutions
� Understands applicability and limitation of technology and seeks to apply
it to appropriate work

Resource Mobilization
� Establishes realistic resource requirements to meet IOM needs

Technical
• Reliable, efficiency, high level of professionalism, organizational skills and ability to work under pressure and adhere to strict deadlines.
• Good analytical skills for financial data, strong sense of details and accuracy.
• Ability to prepare clear and concise reports.
• Ability to work effectively and harmoniously with colleagues from varied cultures and professional backgrounds.

V. EDUCATION AND EXPERIENCE
• Degree in Accounting/Finance, Economics or related field and four years of working experience in financial management, accounting and/or budgeting.
• Experience with IOM or another international organization an advantage.
• Experience and knowledge of SAP (PRISM finance) an advantage.
• High level of computer literacy with specific proficiency in MS Excel.

VI. LANGUAGES
Required
• Fluency in both written and spoken
• English and Kiswahili

How to apply:

Interested candidates should fill in the PH form, submit CV’s and cover letter indicating Vacancy Notice number with 3 professional references and contacts to [email protected]

Or send applications to the address below;

International Organization for Migration Mission in the United Republic of Tanzania
Slipway Road, off Chole Road, Plot # 1365 Msasani. PO Box 9270 Dar es Salaam, Tanzania

Kindly note only shortlisted candidates will be contacted.

For further information, please refer to: https://tanzania.iom.int/

Posting period:
From 02nd July 2018 – 16th July 2018