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Wednesday, July 18, 2018

Nafasi ya Kazi Secretary - Dar es Salaam, Tuma Maombi Kabla ya Tarehe 28 July 2018

Deadline: 28 Jul 2018.
Location:Dar es Salaam.

On behalf of our happy client we are looking for a competent Professional Secretary to support the Managing Director of the company. The ideal candidate will be the one to organize and maintain the MD‘s schedule and assist him by performing a variety of administrative tasks.

• Maintain MD's agenda and assist in planning appointments, board meetings, conferences etc
• Attend meetings and keep minutes
• Receive and screen phone calls and redirect them when appropriate
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
• Make travel arrangements for MD
• Handle confidential documents ensuring they remain secure
• Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
• Maintain electronic and paper records ensuring information is organized and easily accessible
• Conduct research and prepare presentations or reports as assigned

• Degree in Business Administration, Full Secretarial Certificate or relative field
• Proven 5+ years’ experience as Professional/Executive secretary or similar administrative role
• Proficient in MS Office
• In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry
• Familiarity with basic research methods and reporting techniques
• Excellent organizational and time-management skills
• Outstanding communication and negotiation abilities
• Integrity and confidentiality