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Wednesday, June 6, 2018

Nafasi za Kazi FWITC Accountant/Administrator & Programme Drivers - The Private Forestry Programme (PFP), Tuma Maombi Kabla ya Tarehe 10 June 2018

Vacancies at The Private Forestry Programme (PFP), June 2018

Private Forestry Programme (PFP) wishes to recruit FWITC Accountant /Administrator and programme Drivers.

The FWITC Accountant/Administrator and Programme Drivers will be members of the PFP team. Accountant/Administrator will report directly to the Centre Manager and Programme Drivers to the Chief Finance Development and Administration Advisor (CFDAA) and through him/her to the Team Leader.
They will strengthen the office support to ongoing programme reporting and implementation as timely as requested.

Position and specific requirements are:

1. FWITC Accountant/Administrator

Duty station: Mafinga at FWITC, Tanzania,

Minimum qualifications
• A degree in Commerce, Finance, Accounting or related qualifications
• Holder of CPA (T) or ACCA professional certification is desirable
• At least three (3) years’ experience in accounting and administration
• Experience in working in an international organisation that works with partners is an added advantage
• Experience in working in a training institution is an added advantage
• Proficient in computer software applications including at least one accounting/financial software and one administrational (HR, asset keeping, student roster keeping, etc.) software
• Experience with internal control and financial systems review is desired
• Self-motivated, persistent, resolute and able to deliver without close supervision
• Confidentiality, integrity, accountability and attention to details

Duties and responsibilities:
The specific tasks to be carried out will include but not be limited to:
• Become proficient in and operate programme TATI accounting system. Set up FWITC accounting system in accordance with the previously prepared chart of accounts
• Become proficient in and operate FWITC administrational system. Keep staff and student records.
• Work as the front desk of FWITC and be the contact person in all day-to-day administrational and student matters
• Prepare invoices and ensure timely payment for all FWITC courses, services and products
• Ensure that a register is maintained by the guards of all assets moving in and out of the centre and check asset movements every week

• Keep and maintain up dated registers of fixed assets and stocks of consumables
• All procurement requests, travel requests, payments (including reimbursements), and invoices to be approved by Team Leader, National Private Forestry Advisor or Capacity Building and Communications Advisor
• Ensure proper use of programme vehicles and fuel in collaboration with Centre Manager
• Advise Centre Manager on all invoicing opportunities to improve financial viability of the FWITC
• Maintain the billing folders for all training programmes, with all the appropriate documents, including expenses, consultant invoices, and monthly invoices, in accordance with standard procedures.
• Work with the cash receipts to reconcile variances that occur in the application of cash and bank statements each month.

• Generate and distribute receivables reports every 2 weeks and monthly profitability reports.
• Perform monthly and quarterly balance sheet, income statement and changes in financial position/budget variance analysis.
• Prepare local property and business tax returns.
• Manage FWITC Petty cash system
• Provide year-end support of auditor requirements, which may include research and reconcilement.
• Other duties as may be reasonably assigned from time to time

2. Programme Drivers

Duty Station: Mafinga, Tanzania

Minimum qualifications
• Minimum secondary education
• Must possess a valid driving license
• Must have practical at least 5 years’ experience in driving light vehicles in Tanzania.
• Having been trained as mechanic will be an added advantage
• Able to communicate adequately in English or Kiswahili
• Has excellent attendance and positive attitude to the job

Duties and responsibilities:
The specific tasks to be carried out will include but not be limited to
• Operates assigned vehicle in a safe and courteous manner;
• Maintains defensive driving;
• Provides a communication link between clients and staff,
• Assists passengers, including handicapped, in and out of the vehicle;
• Operates ramps, lifts and securement devices as needed;
• Reads and interprets maps and driving directions to plan the most efficient route service for staff, and reads and interprets road signs;
• Presents safety briefing to passengers prior to each trip departure;
• Keeps the assigned vehicle(s) clean inside and outside;

• Maintains accurate, up-to-date records on trip sheets, vehicle maintenance, fuel purchases, incident reports, accident reports, vehicle condition reports and other records that are requested from management;
• Performs minor maintenance tasks on assigned vehicle(s) as required;
• Fuels the assigned vehicle(s);
• Perform and assist in any other task required by the programme e.g. such as doing errands, purchasing items for the office, delivering items.
• Coordinates the schedule for major or periodic vehicle maintenance with management and staff to minimize service interruptions;

If you are fully qualified for the above position and are ready to commit to delivering the required outputs, send your current CV and application letter, in English, by email to:[email protected] The deadline for receiving applications is June 10th 2018.Please quote the position you are applying for in your email subject. While we thank all applicants, only shortlisted candidates will be contacted.

Source: The Guardian 06 June, 2018