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Friday, June 22, 2018

Nafasi ya Kazi Partnership and Administration Manager (Deputy Country Manager) - Medical Teams International Refugee , Tuma Maombi Yako Mapema

Partnership and Administration Manager (Deputy Country Manager), Tanzania

Job Details
Level Experienced
Job Location Dar es Salaam, Tanzania - Dar es Salaam,
Position Type Full Time
Job Category Other

Position Summary: The Partnership and Administration Manager will report to the Country Manager for the management and delivery of partnership administrative functions such as finance and logistics compliance, represent MTI at coordination meetings, including partner and team support activities, and office and program logistic needs.

The primary responsibility for the Partnership and Administration Manager is to ensure MTI has a regular presence in Dar es Salaam and facilitates thorough and timely communication between the Country Manager and relevant partners, including facilitating Country Manager travel to Dar es Salaam for regular meetings. Ensures all administrative and financial operational requirements for MTI and partners are professionally managed and accounted, enabling Medical Teams International to implement its refugee response programs. This position will also be responsible to represent MTI to partners, coordinating bodies and other organizations in the absence of the Country Manager.

Essential Duties and Responsibilities:
 Manage partnership with TRCS and other partners in Dar es Salaam, providing close support to the Country Manager’s decisions and acting as his/her representative in Dar es Salaam with partners.
 Ensures partners are delivering required financial and operational reports according to donor compliance and MTI standards.
 Communicates closely and regularly with Country Manager, attending essential meetings with him/her and covering in his/her absence.
 Represent Medical Teams International to the Government of Tanzania, Ministry of Health, UN agencies, International donor agencies, NGOs, faith-based organizations, community leaders and other stakeholders across the country along with the Country Manager.
 Manages the office environment for Medical Teams International-Tanzania operations of relevant staff in Dar es Salaam office.
 Ensures that standard procurement practices are followed while negotiating price, quality and quantity, and delivery; approving invoices.
 Ensure strong financial accountability and compliance with Medical Teams International, government, and donor policies and procedures.
 Oversee human resource management including the recruitment, hiring, supervision and performance reviews of local and expatriate personnel (when required).
 Model excellence in leadership and build effective teamwork and coordination among staff and partners.
 Ensure compliance with Government laws and policies in Tanzania and with Medical Teams International internal policies and procedures.
 Supports partnerships and represents Medical Teams International to donors and other organizations.
 Completes special projects by organizing and coordinating information and requirements; planning, arranging, and meeting schedules; monitoring results.
 Provides orientations for staff and volunteers visiting and working in the project areas, coordinating arrivals and logistical needs while visitors are in Dar es Salaam.
 Maintains an amicable, safe and secure work environment.
 Improves program and service quality by devising new applications; updating procedures; evaluating system results with users during regular visits to Kibondo and operational sites.
 Assists the project managers with policy advice and donor contract requirements to ensure the success of the projects.
 Provides advice to the Country Manager on administrative and finance matters.
 Dotted line management of TRCS dedicated accountant and admin staff in Kibondo.

 NGO leadership and coordination experience of at least 5 years
 Excellent written and verbal communication skills in Swahili and English
 Financial management skills, budgeting and budget monitoring process
 Commitment to the mission of Medical Teams International.
 Proven organizational and management skills, including strategic planning, achieving results, coordinating and supporting a diverse team, and resource management.
 Proven experience with US government funding and compliance
 Proven experience with external relations and partnership management
 Proficiency in computer applications: Excel, Word, Email and Accounts and Finance systems
 Ability to travel to project locations at least quarterly
 Ability to complete and review ledgers, journals, large quantities of financial transactions and assimilate into cohesive complete reports
 Knowledge and expertise in project cycle management, proposal development and reporting.
 Ability to work in a manner that respects local religious and cultural sensitivities.
 Commitment to achieving excellence, program growth, and organizational strengthening.
 Transparent, open, empowering management style.
 Demonstrated experience in hiring, evaluating and supervising international program staff.
 Understanding of international relief and development principles and humanitarian issues.
 Ability to work under pressure, managing a varied workload.
 Strong attention to detail and report writing skills
 Ability to work independently with minimal supervision

Desired Qualifications:
 Bachelor’s degree in Management, Development, Public Health, Business, Finance or related field
 Fluent in English and Swahili (speaking and writing)
 Experience with Human Resource management functions
 Experience in refugee response programs

Application Instructions
Interested applicants who meet the criteria should email their materials for consideration to; [email protected]
Please note clearly in the subject line what position you are applying to.

This position is contingent on funding confirmed 1 July.
Time Commitment: 12 months (renewable subject to performance and funding)