Business Context and Main Purpose of The Job
Responsible for ensuring operation, repair and maintenance all UTTL Mechanical assets, equipment and machinery at the Factories and estates according to company industry accepted standards. Responsible for the integrity of OEE at UTTL factories to ensure safe, reliable and efficient operation of UTTL factories.  To organize and coordinate implementation of Mechanical aspect of company Capital projects in tea plantations and providing engineering support to manufacturing processes, improvements, innovations, process design, automation and development in factories to the achievement of the desired outcomes by ensuring that they are delivered on time, budget and quality as per agreed plans and maintaining the desired controls.

Main Accountabilities

Projects

• Defines and develops project scope, objectives, goals, deliverables and success criteria, Identifying end user expectations and perceptions of quality.
• Preparing developing business cases/ justification for project and linkage to business / goals strategy in collaboration with senior management and stakeholders
• Defining structure of project organization and team profiles; Preparing project plans and schedules, milestones and interim deliverables establishing relationship to other projects, processes, and activities.
• Preparing and submitting budget estimates, forecasting, cost control management and progress reports identifying and communicating variances so as to achieve completion of projects within time and monies allocated for Capex authorization for major projects.
• Responsible for drawing up engineering contracts, tender documentation scope of work, changes and additions to contractual agreements and ensuring their full compliance to the required quality and safety standards
• Monitors and controls project progress by liaising with project stakeholders on an ongoing basis.
• Balancing the team composition; bringing project resources together by providing an effective performance review system to enable the team to achieve maximum contribution.
• Identify and resolve issues and conflicts within and between projects and project teams
• Identifying, selecting, managing, and working with contractors and engineering consultants, coordinating, and overseeing their performance.
• Track, timelines and deliverables; measuring performance against plan; determining reasons for deviation from critical path.
• Proactively manage changes in project scope,
• Identify potential technical and financial uncertainties /risks and develops contingency and fallback plans.
• Conducts testing and commissioning, preparing, and delivering implementation and handover.
• Preparing projects progress and final reports and presenting to the stakeholders
• Ensuring that all necessary project and equipment documentation, specifications, drawings, and other reference information is maintained in project files and available for engineering, plant operation and maintenance use.
• Plan and schedule operations in capital projects in central engineering in liaison with line manager to support factories and other units to meet customer needs.
• To take responsibility for drawing up Engineering contracts and ensuring their full compliance to the required quality and safety standards.
• Working with line manager to obtain all regulatory approvals necessary before projects are executed and implement post-commissioning audits.
• Coordinates the implementation of the Capital projects throughout the business.
• Prepares regular projects progress and final reports and presents to the stakeholders.
• Execute and monitor projects deliverables i.e., time, quality and cost against agreed plans and take corrective action.
• Prepares projects operations and maintenance manuals.
• Coordinates implementation of Early Equipment Management pillar in Total Productive Maintenance (TPM) in all units in liaison with the TPM Manager and line manager.
• Proposes to the line manager and working with the projects team, prepares input and documentation for Capital Expenditure proposals.
• Provides inputs into projects business cases in liaison with project owners and line manager.
• Implements change processes for all projects in liaison with the Line manager and the project owner.
• Provide input into the list of approved contractors/consultants and manages contractors’ and consultants’ work on site.
• Finalizing, commissioning, and wrapping up of all projects and carrying out project post-audits so as to create a recommendations report in order to identify successful and unsuccessful

Process- Factories machinery, plant and equipment.

• Keeps abreast with all new technology covering tea making, the market, packing, maintenance, transport, and energy usage
• Leads continuous improvement in manufacturing processes and ensure the uniform implementation of best operating practice in all sections of manufacture.
• Propose and coordinate implement process control improvements in the factory in liaison with the line and unit manager.
• Participate in continuous improvement by rolling out best operating practices in the operations across all units.
• Support the development of process controls in new Tea Technologies.
• Support factory processes to achieve Made Tea Quality in line with Unilever Requirements
• Participate on research and development of new/novel tea manufacturing processes and products by doing the following: –
• Running full-scale factory trials and project implementation while maintaining all project records pertaining to the above
• Co-ordinating process research and development data collection in the factory.
• Data analysis and development of process parameters and machinery specifications (targets and limits).
• Recommending suitable process machinery, equipment, and controls.
• Developing new best operating practices to improve manufacturing efficiency, safety, and leverage on costs of production competitiveness.
• Leads continuous improvement in manufacturing processes and ensure the uniform implementation of best operating practice in all sections of manufacture.
• Designing, installing, and commissioning new production units
• Monitoring major modifications, upgrades, preventive /renovation maintenance of all plant, machinery, equipment, factory buildings and structures to optimal standards
• Maintaining close communications with the factory managers and plant managers to ensure process works are at the optimum level, to the right rate and quality of output, in order to meet customer requirements
• Providing technical recommendations and information to plant and business management regarding process and equipment capabilities and limitations, including both identification of bottlenecks and opportunities for improvement.
• Working with local management and corporate engineering to identify, plan and implement technical improvements, both in process and capital equipment additions.
• Trouble-shooting the referred day-to-day production related problems and issues by providing sound engineering solutions and the implementation of changes on a timely basis for the achievement of optimum equipment utilization/efficiency
• Ensuring that all engineering aspects of manufacturing operations or processes meet specified Unilever requirements and legal regulations

New tea technologies and innovations

• Specifying approach prototyping and scaling up processes from the laboratory/ pilot into the processing plant conducting process development experiments to scale in a laboratory.
• Support the development of process controls in new tea technologies. designing, installing, and commissioning new production units, monitoring modifications and upgrades, and troubleshooting existing processes.
• Designing, development, installation, commissioning of innovation processes and machinery for added value tea products
• Keeps abreast with all new technology covering tea making, the market, packing, maintenance, transport, and energy usage
• Supporting the conversion of small-scale processes into commercially viable large-scale operations running full-scale factory trials and project implementation while maintaining all project records pertaining to the above
• Data analysis and development of process parameters and machinery specifications (targets and limits), to monitor and improve the efficiency, output, and safety of a plant; making observations and taking measurements directly, as well as collecting and interpreting data from the other technical and operating staff involved.
• Recommending suitable process machinery, equipment, and controls. making observations and taking measurements directly, as well as collecting and interpreting data from the other technical and operating staff involved.
• Working closely with other specialists, including: – scientists responsible for the quality control, innovation, intermediates and finished products; engineers responsible for plant maintenance; Research and development on product specifications and production schedules.

Assets.

• Take custody and maintain company assets within the section.
• Coordinates training on asset utilisation, care and maintenance.

Finance, logistics and supplies

• Provides proposals for input into the annual budget preparations in the section and stock items in Logistics department.
• Provides inputs to produce tender documents and presents for approval to the line manager.
• Control direct budgetary expenses through resource allocation and utilisation in the section.
• Implements financial controls in the section as provided for in the accounting manual.
• Verifies all returns for the section.
• Verifies all unionisable staff expense claims in his section in line with the financial guidelines.
• Verifies the work progress for part payments and retentions in liaison with line manager and project owner.
• Verifies contracts, contractor payment and supplier invoice and submits to the line manager for approval.
• Verifies orders in projects section.

People

• Develops, trains, coaches and mentor’s sectional employees and other units.
• Attend meetings as per departmental calendar and give input.
• Proposes staffing needs in the section to the line manager.
• Handles internal industrial relation issues in the section in conjunction with line manager.
• Implement all company policies, regulations, guidelines, and standards

Contractors

• Administering contracts; ensuring adherence to health, safety and environmental policies and practices; registering all potential changes; instituting change control and approval procedures.
• Coordinate contractors’ activities during projects execution.
• Participate in contractor dispute/conflict resolution in conjunction with the line manager.
• Participate in tender opening meetings.
• Proposes new contractors for evaluation and approval, keeps the contractor database in collaboration with Supply Chain department.
• Ensures Specific SHE Standard defined in Unilever’s mandatory requirements regarding the safe management of contractors, working both on site and off site are implemented which also applies to on-site “temporary agency contractors working under direct Unilever supervision”.
• Involved in the establishing of an approved list of contractor organisations/temporary personnel agencies (selection) and continuously review this list based on performance. This includes ensuring the contracted are legally permitted and certified for the type of work they are being enlisted for.
• Provides a third eye by regularly visiting areas where contractors are working to ensure the standards are strictly followed.
• Establish a specific Contractor Rules document, containing a full set of all applicable Unilever standards on safety, health, environment, waste disposal, insurance, licenses, certification, competence etc., including copies of all relevant supporting documents.
• To handle internal inspections/audits that must be undertaken by line management to verify compliance with this standard on a regular basis.
• To be responsible for all required training on contractor standards.
• Analyse and report contractor performance to management.

Administration, Social, welfare & CSR

• Engineering clerks and processing departmental returns required for accounting purposes.
• Takes custody of the Engineering cash safe.
• Verify all non-management staff expense claims in line with the financial guidelines.
• Security and conservancy.
• Provide projects support to all units.
• Implement CSR projects in conjunction with the line manager and Corporate Relations Manager

Safety, Health, Environment & Quality

• Implement Safety, Health, Environmental and Quality management systems as per company policies and legislation.
• Authorizes permits to work certificates in line with company policies
• Prepares standard operating procedures and specific work instructions for new projects and processes, and proposes reviews
• Writes up Standard Operating Procedures and safe operating procedures for developed innovation processes and machinery.
• Responsible for environmental protection, health and safety aspects during implementation of projects
• Responsible for risk assessment, including hazard and operability (HAZOP) studies, for the health and safety of both company staff; contractors and the wider community.
• Carry out task risks assessments and where necessary to enlist more experienced or even external professional help for this.
• Ensuring/establishing safe systems of work and ensuring that all employees and contracted personnel adhere to them
• Ensuring that all aspects of an operation or process meet specified health, safety and environment Unilever standards and legal requirements
• Ensuring that all Health and Safety considerations have been taken into account.
• Overseeing the security at all sites (active and inactive) in coordination with the Security Manager.
• Inspecting and reviewing projects to monitor compliance with building safety codes, and other regulations.

RELEVANT INFORMATION REGARDING THE JOB

• A BSc. degree in Engineering (Mechanical, Agricultural, Process-control, Mechatronics etc.)
• 4 – 5 Years’ experience in a processing plant, manufacturing goods industry, experience with food processing, plantations and irrigation engineeirng is an added advantage.
• Strong Project and Contractor Management skills.
• Fully proficient in use of computer packages, Microsoft Word, Excel, PowerPoint, Microsoft project and Computer-aided design (AUTOCAD).
• Registered with Engineers Registration Board of Tanzania or Institution of Engineers of Tanzania at professional level.

Key Skills

• Strong communication and interpersonal skills, able to manage relationships with various stakeholders.
• Strong leadership skills able to manage efficiency and productivity of a large team.

Abilities/Qualities

• Well-organized and systematic approach to delivering organizational goals across various user departments.
• Exhibits Unilever’s standards of leadership.
• Leads with utmost integrity and Honesty.
• A team player – personable, helpful, reliable, and diplomatic.

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Company: Plan International

The Organisation

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.

Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

We have been building powerful partnerships for children for over 80 years, and are now active in more than 70 countries.

role PURPOSE

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls. Plan has over 80 years’ experience and works in more than 75 countries across the world. We strive for a just world, working together with children, young people, our supporters and partners.

Plan International has been working in Tanzania since 1991. Our work supports marginalised children and youth, especially adolescent girls, to grow up physically and mentally healthy and ready to shape their future. We create an enabling environment and empower girls to be active drivers of change in realising their rights. We prioritise working with partners, and ensuring all of our work is evidence based.

Plan International Tanzania has responded to the Burundian Emergency program in Kibondo and Kasulu since October 2015 due to Burundian refugees’ influx with special focus on Case Management, Psychosocial support activities and Education in Emergencies (EiE).

The Deputy Emergency Response Manager (DERM) leads implementation of projects and activities in the humanitarian program, in partnership with and reporting to the ERM.

Dimensions of the Role

• Managing the implementation of emergency response operational activities including management of project implementation, Finance,  Procurement and Logistics, security management, and representation in the absence of the ERM.

Accountabilities

Programme implementation:

• Provide leadership on humanitarian response operational issues – Coordinating and supporting Finance), Procurement & Logistics safety and security management and any other operational tasks as agreed with the ERM.
• Ensure that new project designs are informed by needs assessments and contextual analysis
• Coordinate with MEAL on orientation of emergency response team members on the use and concept of relevant humanitarian Standards like SPHERE, CHS, INEE and CPMS (to be under ERM because is done by Program managers direct)
• Regular monitoring of project implementation status in terms of expenditures and activity implementation progress, ensuring quality and timely implementation as agreed in donor contract (with coordination of BVA meetings on monthly basis)
• Manage, coordinate and support program teams in implementation of emergency response programs, including leading start-up of new grants and close out
• Support resource mobilisation for follow up and new grants on operational needs
• Periodic camp visits to support program implementation, review activities, identify needs and coordinate implementation of action points from management decisions.
• Represent Plan International ER program in camp level coordination meetings and ensure implementation of action points in collaboration with other agencies/stakeholders.

Operations implementation:

• Provide leadership to Finance, Procurement and Logistics and ensuring systems are in place and well-functioning and aligned with local and global policies as relevant.
• Ensure implementation of PL systems, policies, procedures (procurement, fleet, IT devices etc) including production of periodic reports including monthly stores reports, monthly procurement tracker, contract renewal/tracker and management of distribution with program teams.
• Support program teams with operational challenges by working closely with the procurement and logistics to ensure on time delivery of good and services to program.
• Ensure implementation of finance systems and procedures, on time payment to vendors, coordinate monthly BVA meetings and implementation of action points by linking with CO finance and BD team.
• Linkage between CO finance and field finance team and ensure finance systems supports program implementation including implementation of action points from audit recommendations.
• In collaboration with the HRC, develop capacity building plan for direct reports and lead relevant capacity building programs.
• Coordinate regular Senior Management Team meetings and ensure follow up of action points
• Create the conditions to ensure effective teamwork, morale among ER team, adherence to safeguarding and code of conduct.
• Conduct performance appraisals of direct reports and ensure regular feedback and mentoring on individual performance and leadership aspect.

Information and Co-ordination

• In absence of the ERM represent the emergency response team of Plan Tanzania both internally and externally and act as Officer in Charge (OiC) including related authority which is required eg. MoHA and the local government.
• In collaboration with HRC -lead leadership, team work and duty of care efforts for entire ER team
• Support the coordination and interlinkage of existing projects with new projects to ensure coherence by providing pro-actively as well as per request information to the regional DRM team as well as colleagues of the national organisations (NOs) within the Plan Federation.

Capacity Building

1. Ensures that Plan International’s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.

Key relationships

• Reports to the Emergency Response Manager – Plan International Tanzania
•  Regional technical specialists.As delegated by the ERM, representatives of the NOs who collaborate with the CO on DRM projects in Tanzania
• Country Office functional heads including HRM, Head of Finance, IT, Procurement & Logistics and Business Development Manager.

External:

• Other agencies and stakeholders related to the programme – national and state government, relevant UN system, International NGOs, Local partners and communities

TECHNICAL expertise, skills and knowledge

The qualified candidate will be a emergency professional with relevant degree in social work studies e.g psychology, anthropology, social work or equivalent qualifications.

Essential:

• At least 2 years professional experience implementing humanitarian projects including in a  program management role.
• Fluency in English in writing and speaking.
• Demonstrable experience in coordinating and/or implementing related emergency projects funded through UN agencies and/or international donors (i.e. SIDA, USAID, DFID, GFFO)
• Demonstrable experience of coordinating programmes/projects in line with key international humanitarian standards
• Demonstrable experience in direct supervision and line management of project staff
• Demonstrable experience of organizational representation and engagement with humanitarian stakeholders.
• General knowledge and understanding of INEE and CPIE minimum standards, Core Humanitarian Standards, SPHERE, Red Cross/NGO Code of Conduct and other relevant international standards for humanitarian response.
• Ability to work independently and as a team player who demonstrates leadership and is able to guide local and international staff if required and also able to work with disaster affected communities in a sensitive and participatory manner.
• Well-developed written and oral communication skills. This includes effective negotiation and representation skills.
• Well organized even within a fluid working environment and has a capacity for initiative and decision making with competent analytical and problem solving skills
• Works with trustworthiness and integrity and has a clear commitment to Plan’s core values and humanitarian principles.

Desirable:

• • Experience working in the Kigoma Humanitarian Program.

Plan International’s Values in Practice

We are open and accountable

1. Promotes a culture of openness and transparency, including with sponsors and donors.
2. Holds self and others accountable to achieve the highest standards of integrity.
3. Consistent and fair in the treatment of people.
4. Open about mistakes and keen to learn from them.
5. Accountable for ensuring we are a safe organisation for all children, girls & young people

We strive for lasting impact

1. Articulates a clear purpose for staff and sets high expectations.
2. Creates a climate of continuous improvement, open to challenge and new ideas.
3. Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
4. Evidence-based and evaluates effectiveness.

We work well together

1. Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
2. Builds constructive relationships across Plan International to support our shared goals.
3. Develops trusting and ‘win-win’ relationships with funders, partners and communities.
4. Engages and works well with others outside the organization to build a better world for girls and all children.

We are inclusive and empowering

1. Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
2. Builds constructive relationships across Plan International to support our shared goals.
3. Develops trusting and ‘win-win’ relationships with funders, partners and communities.
4. Engages and works well with others outside the organization to build a better world for girls and all children.

Level of contact with children

• Mid level: Frequent interaction with children

Location: Kibondo

Reports to: Emergency Response Manager

Grade: D2

Closing Date: 3rd November, 2021

Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.

We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.

Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.

We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls’ rights and inclusion.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.

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